Software capabilities / Accounting + APAR

Bookkeeping bots.
Fewer routine tasks.
More control.

Give repeatable finance work a clear process: capture the source, prepare the treatment, match the evidence and surface the exception. Your team stays in charge of posting, payments and the judgement calls.

See the bots at work Add a named human owner

Six practical roles

Preparation with a clear
review point.

Six ways to take routine bookkeeping work off your team’s plate, from capturing invoices to preparing the close.

01 / SOFTWARE CAPABILITY

Capture & Coding Bot

Extract invoice fields, flag duplicates and suggest coding with document evidence.

See the work and review point
Input
Supplier invoice and supporting document
Prepared output
Reviewed coding proposal linked to the document
Exception & approver
Review ambiguous data, new treatment and material changes.
System owner
APAR source capture; Accounting owns final ledger treatment.
Recorded result
The authorised decision and supporting evidence remain linked.

02 / SOFTWARE CAPABILITY

Matching & Reconciliation Bot

Match invoice, order and receipt; suggest cash allocation and bank matches.

See the work and review point
Input
Invoice, order, receipt and bank line
Prepared output
Match proposal with unmatched items retained
Exception & approver
Review unmatched items and approve resulting accounting.
System owner
APAR owns its invoice/cash matches; ledger owns ledger reconciliation.
Recorded result
The authorised decision and supporting evidence remain linked.

03 / SOFTWARE CAPABILITY

Supplier Inbox Bot

Match a supplier enquiry to invoice, approval and payment context; draft the reply.

See the work and review point
Input
Supplier message and matched invoice
Prepared output
Draft reply tied to the recorded payment state
Exception & approver
Approve sensitive replies; never invent payment completion.
System owner
APAR conversations, tickets and outgoing queue.
Recorded result
The authorised decision and supporting evidence remain linked.

04 / SOFTWARE CAPABILITY

Collections Bot

Prioritise overdue balances, track promises and disputes, prepare the next contact.

See the work and review point
Input
Open invoice, partial receipt and dispute
Prepared output
Assigned collection action with dispute history
Exception & approver
Approve collection strategy, disputes, write-offs and sensitive contact.
System owner
APAR collection queue and messaging workflow.
Recorded result
The authorised decision and supporting evidence remain linked.

05 / SOFTWARE CAPABILITY

Payroll Journal Bot

Prepare mapped payroll totals and inspect liability/reconciliation exceptions.

See the work and review point
Input
Approved pay-run totals and account mapping
Prepared output
Balanced draft journal with a source-run reference
Exception & approver
Authorised payroll and accounting approvals remain separate.
System owner
Payroll owns calculation; Accounting owns journal posting.
Recorded result
The authorised decision and supporting evidence remain linked.

06 / SOFTWARE CAPABILITY

Close Preparation Bot

Surface reconciliation gaps, accruals, intercompany differences and close blockers.

See the work and review point
Input
Period ledger and close checklist
Prepared output
Evidence-linked blocker list for close sign-off
Exception & approver
Authorised close review and posting/sign-off.
System owner
Accounting close and finance AI.
Recorded result
The authorised decision and supporting evidence remain linked.

Software and service

AI prepares the work.
Authorised people own the decisions.

The software surfaces missing evidence and exceptions. Managed bookkeeping adds a named finance lead to own the agreed operation and review queue. No timer turns a pending review into approval.

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A clearer next step

Tell us what your finance team needs next.

Bring the decision you are facing. We will help you choose a useful starting point.

Scope my bookkeeping Run a Finance Flight Check

Start with the free Close Flight Check. No assessment is required for a conversation.

Synthetic worked example

The evidence for the reply.

Invoice 1042 is matched to its source document. Approval 73 is pending. No payment has been submitted. The response remains a draft for an authorised reviewer.

Period / source
September 2026 · synthetic invoice 1042
Owner / next step
Finance approver · inspect supporting invoice
Assumption
Current recorded state; no settlement inferred

This example does not send a reply, post a journal or move money.