Accounts payable & receivable automation

Common first automation Scored by Close Health Score v1

Automate AP and AR — without ripping out your stack.

Q: Can you help with collections and DSO?

Yes. On the AR side we can automate tiered, scheduled reminders and cash application, then measure the impact on days-sales-outstanding and unapplied cash against your baseline.

Manual invoice capture, GL coding, three-way matching, approvals and collections quietly consume finance hours and delay cash. FlyCFO scores where AP/AR leaks the most, deploys one automation on the systems you already use, and measures the hours and days-sales-outstanding it returns.

Score my finance ops See what gets automated

Works with Bill.com, Ramp, Brex, Stripe, QuickBooks, NetSuite and more · No credentials in the score

Is this worth automating

This is usually worth a teardown when…

…versus when your AP/AR already runs cleanly on connected tooling.

Worth a teardown

Invoices are keyed, coded and matched largely by hand
Approvals chase people over email and stall
Collections and dunning are manual and inconsistent
Cash application takes days and creates unapplied balances
AP/AR data lives across cards, banks and spreadsheets

Probably fine as-is

Invoice capture and coding are already automated and accurate
Approvals and matching run in connected tooling
Collections are systematic with low overdue balances
Cash application is same-day and clean
There's no clear payback from automating further yet

Start with the flow, not a guess

What the score and assessment look at

The free score uses ranges and structure. The paid assessment observes the real AP/AR flow — never asking for passwords or exports up front.

Invoice volume and how invoices arrive (email, portal, EDI)
Capture, GL coding and cost-centre allocation effort
Two- and three-way matching against POs and receipts
Approval routing, thresholds and where it stalls
Payment runs, methods and duplicate-payment controls
AR invoicing, billing schedules and dunning cadence
Cash application and unapplied-cash clean-up
Days-payable and days-sales-outstanding trends
Systems in the flow — Bill.com, Ramp, Brex, Stripe, ERP
Who owns each step and what breaks when they're out

Every AP/AR step gets a classification

What gets automated, what changes, what stays manual

These are common AP/AR patterns after review. They illustrate how classification usually works — never a universal promise. Your assessment determines the actual approach for each step.

Automate Assist Redesign Retire Resolve

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Common AP and AR steps, an automation approach, its classification and how it's verified.
AP / AR step	Automation approach	Classification	Typical condition	Verified by
Invoice capture & data extraction	Automated capture into your AP tool	Automate	Invoice formats are mappable	Field accuracy vs. source invoice
GL coding & cost-centre allocation	AI finance skill suggests, human confirms	Assist	Coding rules and history available	Suggested vs. approved coding rate
Two- / three-way matching	Automated match + exception queue	Automate	PO and receipt data are accessible	Match rate + exceptions reconciled
Approval routing	Rules-based routing with reminders	Assist	Thresholds and approvers defined	Cycle-time before vs. after
Collections & dunning	Scheduled, tiered reminders	Redesign	Cadence and tone agreed	DSO and overdue-balance trend
Cash application	Automated matching of receipts to invoices	Automate	Remittance data is available	Applied rate + unapplied clean-up
Duplicate manual payment tracker	—	Retire	Superseded by connected controls	Owner sign-off to decommission
Niche supplier portal, no API	Reviewed before any promise	Resolve	Integration path unverified until reviewed	Integration parity check first

One price, credited to your build

The $1,500 Finance Operations Assessment

Board-ready findings on your AP/AR flow, a cited AI finance skill, one deployed automation targeting your biggest bottleneck, and verified hours and cash returned. The fee is credited in full to your automation build.

Deliverable

Findings

A ranked teardown of where AP/AR loses time and cash.

The pointDeliverable

One automation

Your highest-payback AP or AR step, deployed, tested and managed.

Deliverable

Verified savings

Measured hours returned and DSO impact — not a projection.

Score my finance ops first See full pricing

Illustrative launch pricing pending commercial validation.

A green run is not the finish line

What "done" means for an AP/AR automation

Anything touching payments or receivables needs its acceptance agreed and tested before it's trusted. At minimum it covers:

Extracted and coded data matches the source invoice
Matching handles partials, tolerances and exceptions correctly
Duplicate-payment guards are tested, not assumed
Approval thresholds and segregation of duties are enforced
Failures surface for review rather than paying or dropping silently
An audit trail exists for every action taken
Explicit finance-owner sign-off before it goes live

Illustrative acceptance case PASS

A duplicate invoice does not create a second payment

Duplicate invoiceAutomated runReconciled

Duplicate detection: Pass
Match to PO/receipt: Pass
Approval threshold: Enforced
Payment guard: Pass
Audit trail: Recorded
Owner sign-off: Pass

Illustrative evidence record — not a customer result.

Questions about AP / AR

What finance leaders ask about automating AP and AR

Do we have to replace Bill.com, Ramp or Brex?

No. FlyCFO automates around and between the tools you already use. If your AP tool has a clean API, we build on it rather than replacing it. Niche tools without an API are classified Resolve until we've verified the integration.

How do you prevent duplicate or wrong payments?

Duplicate-payment guards, matching tolerances and approval thresholds are part of the acceptance plan and are tested before go-live — not assumed. Anything the automation can't safely resolve is routed to a person, never paid blindly.

Can you help with collections and DSO?

Yes — on the AR side we can automate tiered, scheduled reminders and cash application, then measure the impact on days-sales-outstanding and unapplied cash against your baseline.

Is segregation of duties preserved?

Yes. Automation enforces your approval thresholds and separation of duties rather than bypassing them, and every action is logged for audit.

Next step

Talk to a finance-ops specialist

Prefer to talk it through first? Tell us about your AP/AR flow and a specialist will follow up — or start with the free Close Health Score.

Start with a number

Find out how much of your AP/AR is automatable.

Score your finance ops in three minutes, then decide whether the assessment is worth it.

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